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Are your contracting requirements execution ready?

Are your contracting requirements execution ready?

Are your contracting requirements execution ready?

SCHRIEVER AIR FORCE BASE, Colo. --

It’s hard to believe six months have already passed since my last commentary, where I discussed the successful end of fiscal 2016 enjoyed by the 50th Space Wing as a result of the hard work and partnerships built between 50th Contracting Squadron, 50th Comptroller Squadron, 50th Civil Engineer Squadron and our mission partners. This also means we are only six months away from fiscal 2017 year end and we need to be prepared. In my last commentary, I left you with 50 CONS’s three areas of focus to ensure the next fiscal year end is even more successful than the last. These areas included strengthening our relationships with our mission partners, providing the best business solutions for our customers and obligating our customers’ fiscal 2017 dollars earlier in the fiscal year. I want to expand upon the last focus area of obligating funds early in the fiscal year to provide an understanding of why this is important and how our customers can help in this area.

50 CONS’s No. 1 priority is to obligate 2017 dollars as early in the fiscal year as possible. There are several reasons why this is our top priority. First, Congress mandated the Department of Defense to obligate no more than 20 percent of its budget in the final two months of the fiscal year. This is known as the 80/20 rule. To help meet the 80/20 rule, the DOD created mandatory Operations and Maintenance obligation rate thresholds during the course of a fiscal year; the thresholds are currently set at 50 percent by March 31, 75 percent by June 30 and 83 percent by July 31. Second, these thresholds are used to measure how effectively a wing obligates its O&M funds, which could result in an increase or decrease dependent on whether a wing meets or doesn’t meet the thresholds.

By meeting or exceeding these obligation thresholds, the wing will be well positioned to receive additional 2017 fallout O&M funds that could be used to buy-down the wing’s Unfunded Requirements list. If the wing doesn’t meet or exceed these thresholds, then Team 5-0’s O&M funds are at risk of being re-vectored to another Air Force Space Command wing that is meeting or exceeding the thresholds; for example the 50 SW could be rewarded or punished depending on how well we work as a team to efficiently spend current year O&M dollars.

50 CONS’s customers are key stakeholders in the contracting process and their early communication and partnership with CONS is critical for the wing to meet its obligation thresholds throughout the fiscal year. Therefore, it is crucial for our customers to submit their funded and unfunded requirements to 50 CONS as early as possible, but no later than our established requirements package cutoff dates. These cutoff dates were developed to allow 50 CONS to make timely contract awards and obligate funds within our customers’ need dates and the mandated thresholds.

Our customers can also help expedite their requirements by submitting a complete and executable requirements package to 50 CONS, which consists of a description of the requirement for example, a Statement of Work or Performance Work Statement, any specifications/drawings/pictures; an Independent Government Estimate; Financial Requisition Checklist, certified funds for funded requirements for example Air Force Form 9, Military Interdepartmental Purchase Request or a signed Authority To Advertise memo for 50 SW approved UFRs. Requirements package checklists, cutoff dates, ATA memo templates and other contracting process information/documents can be found on our Customer Acquisition SharePoint site at https://cs3.eis.af.mil/sites/OO-PK-SP-05/default.aspx.

As 50 CONS prepares for another successful fiscal year end, we look forward to supporting our customers by providing the best business solutions to meet your needs, strengthening our partnerships and awarding contracts for your funded requirements no later than June 30 and no later than Sept. 30 for your unfunded requirements.