Private organizations (POs) are self-sustaining, special interest groups set up by people acting exclusively outside the scope of any official capacity as officers, employees, or agents of the federal government. POs are not Federal entities and are not to be treated as such. The following links will help assist you in setting-up your organization and completing all of the appropriate paperwork.
How to become a private organization:
- Submit a written Constitution and By-Laws to Services for coordination and approval every two years or whenever the purpose or officers of the PO change.
- Submit a copy of liability insurance or request for appropriate waiver annually to Services.
- Submit a financial statement annually.
- Submit minutes for all meetings held.
- Submit a list of current officers and points of contact.
- Submit tax exempt approval form if applicable.
- Meet with Services for consultation and guidance (call 719-567-2510 for an appointment).
After a PO submits a fundraising request, Services verifies the following:
- Constitution and bylaws are current.
- Financial statement is current.
- Minutes of meetings are current.
- Proof of required insurance or appropriate waiver are current. Each member must sign a statement that they understand that they are jointly and severally liable for the obligation of their organization.
- The list of officers and points of contact is current.
- Tax exempt approval from the IRS if applicable.
- Number of fundraisers conducted for the calendar quarter (limit is two per calendar quarter).
Services will submit request to the 50th Space Wing Judge Advocate Office for legal review. If the request is legally sufficient, the legal office will return the form to Services. If there are any corrections that need to be made, Services will return the request to the PO. If a request is pending completion of a file requirement, the review will be held until the PO submits all documentation.
Services will then do a final review and recommendation, then forward the request to the 50th Mission Support Group commander for approval. The commander will approve or disapprove the request and return it to Services, who notifies the PO of the commander’s decision and sends a copy of the original request to the PO.